Room Reservation Policy

TDPS Spaces: The Ballroom, Chapter Room, and Seminar Room

  • ballroom photo 2024
  • Small classroom with tables and 12 chairs
  • Chapter Room with one small table and several chairs

Requesting TDPS Spaces

TDPS Spaces (Ballroom, Chapter Room, and Seminar Room) are prioritized for Theater, Dance, and Performance Studies classes, curricular productions, and programming. These spaces are not meant for advertised events. All room reservation requests should be emailed to Alana Conti and include the following information:

  1. Day/Date
  2. Time. Keep in mind we will automatically add a 15-minute break between reservation times. EX. If a reservation ends at 6:00 pm, the next group cannot reserve the space before 6:15 pm.
  3. Room
  4. Reason (curricular rehearsal, club meeting, etc.). Please make sure to note if you are the curricular project on deck. 
  5. Anticipated number of attendees.
  6. 1-2 NetIDs to have access to the room (please mention if you already have access and if you are a TDPS declared student).

How do I check TDPS space availability?

TDPS reserves three spaces at 220 York Street.  The Ballroom (Rm 101), The Chapter Room (Rm 201), and The Seminar Room (Rm 202). The links below will take you to Google Calendars for each space, where you can see their room availability.

Room Neutralization Policy

To maintain a clean and functional space for all users, we require that every individual neutralizes the room before leaving. This includes:

  • Returning all furniture and equipment to its designated place.
  • Ensuring that all surfaces are clean and free of personal items.
  • Disposing of any trash or recycling in the appropriate bins.

Even if you find that the room was not neutralized when you arrived, you are still required to neutralize the room before you leave.

If you arrive and the room is not neutralized, please take the following steps:

  • Take a photo of the room as you found it.
  • Send the photo to alana.conti@yale.edu with a brief description.

This will allow us to address the concern directly with the previous users.

Room Reservation Policy FAQ

Curricular projects (TDPS Production Season shows) on deck take priority. We expect curricular productions on deck to plan their rehearsal schedules two weeks in advance so other curricular projects or Yale groups can reserve time weekly.

Please note that all reservations are subject to change.

Day Access Hours
Monday-Friday

8:00am-8:00 pm: Access with Yale ID Card Only

8:00 pm - Midnight: Pre-authorized access only, access with a Yale ID Card (must leave promptly by midnight)

Midnight - 8:00 am: Closed
Saturday and Sunday 8:00 am - Midnight: Authorized access with Yale ID Card only (must leave promptly by midnight)

  • Classroom users must respect others using a classroom building by limiting noise and not disturbing materials set up in the halls.
  • Posters must be placed only on bulletin boards in designated locations.
  • Bicycles are not permitted inside buildings; neither rollerblades nor skateboards may be used in buildings.
  • Failure to abide by these guidelines may result in a denial of future requests for use of classroom space.

  • Alcoholic beverages are not permitted in classrooms.
  • Reservations are required for the use of any classroom.
  • No entrance or exit doors in the building may be propped open.
  • Rooms may be reserved for meetings, rehearsals, and auditions; they are not to be used for social functions.
  • Neither food nor drink is permitted in classrooms without authorization.
  • Furniture must not be removed from any room and returned to the original configuration.
    • This includes ALL wooden rolling tables and ALL rolling chairs from the other classrooms. Please use the plastic folding tables and chairs already provided for your use.
  • Lights must be turned off, and windows must be closed before leaving rooms.
  • Failure to abide by these guidelines may result in a denial of future requests for use of classroom space.

  • An individual or registered student group who reserves a classroom is responsible for its use and care. Rooms should be left in the same condition as found and cleared of debris.
  • Any charges assessed for damages or excessive cleaning may be passed on to the individual, the registered student group, or the sponsoring organization.
  • Audio Visual Services: Groups requiring AV services should contact Media Services(Link is external) well before any event. Please note that fees are assessed for the provision of audio-visual services.  
  • Custodial Services: A fee to cover cleaning and maintenance of classrooms may be charged for events scheduled in these spaces. For any group needing chairs/tables re-arranged, please complete an FWR.
  • All undergraduate organizations must comply with the Undergraduate Regulations.